Wednesday, 19 September 2012

The Presenter's Handbook - Contents



What is included in The Presenter's Handbook? 
The answer is below.  
You can order your copy today.
ISBN 978-0-9571909-0-0 (Paperback)
ISBN 978-0-9571909-1-7 (Hardback)
Contents
Acknowledgements 7
Introduction 9
How this book works 11

Section 1  You as a presenter 15
Introduction 16
Understand when your presentation starts 19
Processing & removing fears 22
Mirror neurons – Look at the best, learn to be the best 26
Anchors, anchoring and firing 30
Dress code – Be respected and remembered 33
Body Language – An introduction to the subject 36
Language – It’s about you not me 40
Language – Representational systems 42
What mood do I need to portray 46
Section 1 – You as a presenter: Summary 48

Section 2  Your presentation 52
Section 2 – Your presentation: Introduction 53
What is my story? 58
What message am I conveying? 60
What is the question you are going to answer? 63
Key messages – What? 64
Key messages – When? 67
Human attention span – 20, 20, 20 69
How long is the presentation scheduled for? 72
Short and long term memory 74
How many delegates are expected? 78
Who are my audience? – How well do they know me? 79
Evolution, surprise and what grabs attention 83
Emotions and connecting with the audience 86
Meet audience needs – Central six fitness indicators 90
The front cover slide: It has a number of objectives Don't skimp 93
Providing too much information too quickly 95
Cognitive dissonance 99
Human brain limitations 102
Building slides 104
Animation dos and don’ts 107
Is the presentation numbers based? 110
Presenting text-based information 113
They can read faster than you 116
Presentations and handouts are different things 118
Bullets – No, no, no 121
Clip Art – No, no, no 125
Sourcing better graphics 127
Video dos and don’ts 128
Music & sounds 131
Owning someone else’s presentation 135
Section 2 – Your Presentation: Summary 137

Section 3  Your performance 144
Section 3 – Your performance: Introduction 145
Where are you in the big picture? 149
When was the last break for delegates? 154
What is the orientation of the room? 156
Freedom to move 163
Standing, moving and focussing 166
Where to look 169
Stand on the left: Where humans look 172
Creating attention and distraction 174
Dual encoding – Multi sensory processing 177
Synchronised dual encoding 179
Words are only 7% of the meaning 183
Remote presentation but not a laser 186
Pre-slide pausing 188
Learn from the weathermen and politicians 190
Rehearse, rehearse, and rehearse 193
Get a second opinion 196
Safety nets - A script somewhere, prompts and a back up 199
What backup plan do I have? 202
Delegate interaction 208
Audience participation 210
When allowing question and answers 213
Section 3 – Your Performance: Summary 218


Section 4  Final thoughts 226
Section 4 – Final thoughts: Introduction 227
Would you yourself sit through the presentation? 228
Reflection – Analyse and improve 230
Self reflection 233
Electronic feedback 237
Further support – Live advice 239
Section 4 – Final thoughts: Summary 243
About the authors

And finally do not forget about the supporting training courses that are available.


Order your copy today.
ISBN 978-0-9571909-0-0 (Paperback)
ISBN 978-0-9571909-1-7 (Hardback)



  247

Monday, 10 September 2012

OOP’s that wasn’t meant to happen.


During presentations occasionally things go wrong. When things do not go as expected the key is not to panic and stay calm.  How many times have you sat through a presentation or training session and heard the line “It normally works at this point”, or “It worked fine this morning?" These lines are not what you want to hear as a delegate.  As a delegate you want to see the product in its best light. 

There are circumstances when something might go amiss which could have amusing connotations. 

These are generally outside the presenter’s control. This small burst in unscripted humour can be both a pause for breath for the audience and for you as the presenter to take a valuable few seconds to compose ready for the next important topic of the presentation.

What we will focus on are those items that are under your control as a presenter.

Software updates
Software updates are one of the most dangerous areas for presenters. Even more so in the current climate of tablets where automatic updates can be enabled, PC users will be familiar with experiencing Windows updates. These updates can have a dramatic effect if your computer connects to a WiFi network. An update can take place, which invariably slows the computers performance for a short while. More often than not this leads to the computer needing a reboot.  If the reboot notification is not cancelled the computer can shut down halfway through your presentation. For that reason try to have automatic updates switched off.

Virus software
Virus software can work in a similar way slowing down the computer performance whilst updates are taking place. For most tasks this may not even be noticed but start playing a video during a presentation and loading may become an issue, let alone performance. Therefore we recommend switching off these updates also.

Office connectivity
Office connectivity provides a standard and expected way of working, with shared diaries, email, interactive whiteboards and files stored online. Presentations in offices do provide their own set of problems.  Make sure during your presentation that email is switched off.  The group of delegates or key business figures do not want to see a notification pop on the screen stating you have an email from a friend inviting you to a drunken party that evening, fancy dress optional. The same can be said for any active social media sites you may be running.

Upgrades
Upgrades in software do provide many opportunities for the presenter and trainer to fall down.  Small changes in layout when you are in full flight during a presentation of software can lead to the thought of “Where has that icon disappeared too”. Alternatively new icons appear in unexpected position. 
Importantly as well, do not leave it to chance that old files will automatically load. New software may prevent older file versions loading or if they do load check that they open and that the layout is as expected. 

Therefore be vigilant when upgrading software, always run through and experience the upgraded version as much as possible ahead of a presentation.  

By following these tips your presentations will run smoother and without any unwelcome intrusion.


Friday, 20 July 2012

Your next presentation


Your next presentation
When you start preparing for your next presentation, take a step back and get a feel for what is at stake and the potential business to be gained. This should give an indication of the time needed to prepare and the level the presentation is aimed. One presentation very rarely fits all levels of management, with regard to information required.

If the direct consequence of a presentation is going to be worth millions to an organisation then quality time needs to be created to get the key message, presentation and delivery absolutely perfect. If you don’t your competitors will.

So are you ready to beat your competitors?

Your key message.
Be clear in the one key message (you do know your one key message don’t you?) you need to convey to win the contract – this could be quality, delivery, price, support or technical specification. Ground work prior to the design of the presentation should give an indication to criteria especially if a written proposal is included as part of a tendering process. 

You the presenter.
Know that as the presenter you have the ability to bring the audience with you so they adopt the key message. This includes learning body language, presentation techniques and a level of styling that will allow you to gain credibility and justify your position in the presentation.  A nervous presenter can wreck even the best deck of a crafted presentation.

Anchors.
Presenters suffer from nerves. The key is how each presenter controls those nerves allowing a hesitant free performance. Learn to create positive anchors that can be turned on instantly by performing a simple action. This action could be creating a mental picture of walking onto the stage to give a rapturous performance; other colleagues may tap their leg three times or click their fingers.  The tip here is what works for you then go with it.

Rehearse.
It should go without saying that rehearsing the presentation will be at the forefront of a quality presentation.  Do not simply stop at standing and reading through the script for each slide. Whilst practicing, each slide ought to carry the same emphasis as when you are standing up in front of your potential clients. Mentally prepare by imagining you are actually in the environment in which the presentation will take place. This offers the opportunity to choreograph movement and stance to sync with the presentation. Your presentation technique and hence delivery will improve dramatically if your presentation is analysed by a professional mentor through the use of video.

Presenting.
One of the first steps in becoming a great presenter is the acceptance that your presentation in both format and style are not perfect.  A driving analogy can be used at this point, we all think we are good safe drivers but are we? However long you have been driving bad habits creep in, subconsciously. At times these may be dangerous meaning you have to break suddenly or swerve to avoid an obstacle. Similarly when presentations are delivered the odd hesitant ummmhh may be forthcoming or hands stay in the trouser pocket at a key point. Afterwards the laptop closes and the presentation forgotten.  Always take time to review how the presentation could be improved even if you win that contract worth millions. Don’t fall into the trap of thinking you are invincible. 

Reduce the risk.
A starting point for improving your presentations and so add value to your company is by investing in “The Presenter’s Handbook”. This will outline some of the key stepping stones to becoming a Power Presenter.  Still not convinced then take the quick test at www.presentershandbook.com answer 15 questions and get immediate feedback.


Friday, 15 June 2012

Review by Steve Hall of Staffordshire University



This book is an essential read for anyone wishing to make their presentations more meaningful, accessible and engaging to their audience. It models what it promotes having been written in an engaging style which tells the reader in advance what key messages they will experience and then it delivers exactly ‘what it says on the tin’.

The layout aids accessibility with a clear contents page, a well-chosen and thought-provoking quote at the start of each section and a valuable summary paragraph to end the section. As such it is a resource which can be picked up for specific help as and when it is needed as an aide memoire. That said it is also written so well that once started, putting it down is a challenge as the reader is constantly reminded of what further nuggets of quality guidance and advice are coming next.

Each chapter draws the reader into a conversational relationship with the book which, as you are reading it, suggests the coaching conversations you might be having with the authors, a supportive critical friend or even yourself as you think more deeply about the what?, where?, how?, why? and who to? aspects of giving presentations. The concept of self in terms of you as the designer and creator of a presentation; you as the reviewer and editor and finally you as the presenter and evaluator, learning from each experience and challenging yourself to make your presentations ‘better each time’, is key to the success of the book.

Of special note are the sections which connect skills and techniques of presenting with the psychology of knowing and managing both yourself and your audience as you develop your potential as a Power Presenter. The importance of an audience’s emotional engagement with the material used within a presentation is a valuable reminder of the significance of the social and emotional dimensions of learning and this is an indication of the depth of thinking which the authors have employed in making this book such a valuable tool and resource.

This raising of self-awareness as the authors skilfully take you through each stage of giving a presentation keeps you thinking all the time of the impact of your presentation on others, using a balance of practical tips with insights into how  the psychology of presentations can be used to work with rather than against you. The result is a delightful read which challenges your thinking and gets you reflecting on how effective your presentations might really be.

There are many highlights in the book and anyone reading this as a structured training programme or just using it as a self-review tool when reflecting on how to develop and improve presentation skills, will identify a personalised list of key learning points. This is a further strength of the publication as the reader can use the book to ‘challenge the robots’ of previous practice such as the use of bullet points, sounds and animation, reflect on how effective their existing style might be and consider trying a different approach. The references to the importance of coaching, co-coaching, reflecting and practising remind us that this is not rocket science and yet how refreshing to be reminded that there is the potential to be an effective or even a powerful presenter in all of us.

I strongly recommend that anyone involved in designing, developing and delivering presentations whether as individuals or teams of teachers, trainers and facilitators get hold of this book and use it as a tool for reviewing and revising their practise. Whether it is used in a structured or targeted manner to look afresh at the effectiveness of the use of PowerPoint in particular, it will promote a new level of self-talk and self-review but also renewed professional dialogue between colleagues wanting to make sure their presentations ‘hit the spot’ and are memorable for all the right reasons!

Steve Hall                                                                                                                                  
Lead for Professional Learning
Staffordshire University, School of Education 
May 2012